On Monday, 9/9/2024 the Town Council meeting was called to order by Deb Shumate, Town Council President. Drew Olman, Council VP and Mark Marsee, Council Member were also present.

Everyone in attendance joined in giving the Pledge of Allegiance.

Meeting Minutes: After reviewing the minutes, from the August 12, 2024 regular meeting, a motion was made by Mark Marsee to approve the minutes. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Claims/Financials/Payroll: After review of the claims and payroll from August 13-September 9, a motion was made by Drew Olman to approve the claims & payroll. Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Town Manager Report: The Town Report was presented & submitted by Doug Price.

Town Marshall Report: The Marshall's Report was presented & submitted by Phillip Wilson, Town Marshall.

Milan Park Board Report: The Park Board's Report was presented by Derek Helton.

Old/Continuing Business:

Ordinance 8-12-2024-4 to amend Chapter 73 of the Traffic Code, First Reading: A motion was made by Drew Olman to approve the First Reading of Ordinance 8-12-2024-4. Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Doug Price, Security Camera's: After review of the quotes, a motion was made by Mark Marsee to approve the quotes submitted by Randall Benjamin with $9K being paid from ARPA Funds and $6K being paid from the General Fund. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Ordinance 09092024-3 to amend Chapter 91, Ordinance 91.02 and 91.04, First Reading: A motion was made by Mark Marsee to approve the First Reading of Ordinance 09092024-3. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

New Business:

Melissa Teer, Resolution 09092024-1 for Account Balance Write-Off: A list of accounts with balances was presented to the board for write-off. After review, a motion was made by Drew Olman to approve the resolution. Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

2025 Budget Public Hearing: Melissa Teer presented to the board the DLGF Budget Form I (Estimate by line item), the Budget Form 2 (Estimate of Miscellaneous Revenue), the Budget Form 3 (Notice to Taxpayers), and the Budget Form 4-B (Financial Statements). After reading the advertised budget for each fund, from the Form 3, President Deb Shumate, opened up the floor to the public for comments and/or questions. As there were no comments and/or questions, the floor was then closed. A motion was made by Mark Marsee to approve the budget. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

2024 Additional Appropriations Ordinance 09092024-2 Public Hearing: Melissa Teer presented to the board; the advertised additional appropriations needed for 2024. After reading each line item of the additional appropriation, President Deb Shumate, opened up the floor to the public for comments and/or questions. There was one question asked and answered. As there were no other comments and/or questions, the floor was then closed. A motion was made by Drew Olman to approve the additional appropriations. Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

2025 Inter-Local Agreement with the Ripley County Economic Development Corporation: The agreement states that Milan will pay 12% of 2025 EDIT funds, disbursed from the state of Indiana in 2025, to the Ripley County Economic Development Corporation to use for economic development initiatives that will help the economic base of Ripley County. A motion was made by Mark Marsee to approve the agreement. Deb Shumate seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote and I abstained.

Road Block Fee, Participant did not wear high visibility vests: After discussion, a motion was made by Mark Marsee not to return the $75 fee and to suspend the organization for one year from participating in any road blocks. A second to that motion could not be attained. After further discussion, a motion was made by Mark Marsee not to return the $75 fee and give a warning. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Doug Price, Tap Fees: Doug asked that the board look at possibly raising tap fees due to costs. After further discussion the board decided to table until they had more information.

Insurance Renewals from Hummel Insurance. The board was presented quotes for the commercial package insurance renewals. After discussion, A motion was made by Mark Marsee to approve the HCC insurance quote. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Mike Holman Excavating Invoice for $159,883.74 (Partial Pmt for value of materials stored, and work completed): A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Curry and Associates, Inc Invoice for $40,715.00 for Resident Project Representative services from June 1 -August 30, 2024: A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Curry and Associates, Inc Invoice for $27,000.00 for Contract Administration June, July, & August: A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Public Items:

Erin Thomas (LifeTime Resources), 2025 Funding Request: Erin Thomas presented to the board information about LifeTime Resources and some of the statistics for our area. A motion was made by Mark Marsee to approve $1000 in funding in 2025. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Steve Knecht (Milan Aquatics), Signage at Carr St & 101: Steve spoke to the board about the swimming program and asked if signage for the upcoming sign ups could be placed in the area of Carr St and 101. He also asked if a sign could be put up to the annual St. Charles dinner.A motion was made by Mark Marsee to approve the signage. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 3-0 vote.

Solicitation Approval for Road Block, Milan Park Board 10/26/24, 9-12: A motion was made by Drew Olman to approve and wave the fee as long as the high visibility vests are worn. Deb Shumate seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote and 1 abstained.

Rod Johnson & Alex Hooker (Milan Fire Dept), Public Safety LOIT Fund: Alex Hooker and Rod Johnson spoke to the board about the increasing cost of fire equipment and personal fire gear. They then inquired about the Public Safety Loit Funds for 2025. Deb Shumate explained that it was too late to be included in the budget for 2025. Melissa Teer explained that the funds for the Public Safety Loit revenue had been appropriated for police department items, such as insurance, operating supplies, fuel, vehicle maintenance, and new radios, as well as 12K going to the Fire Department. It was also stated that the Public Safety Loit Fund budget was estimated to spend all the revenues that would be coming in for 2025. Deb Shumate, Council President, asked them to put a plan together for any funds they would be needing for 2026 and come back in early 2025 to see what the town could do to help.

Comments on Agenda Items:

Janey Vinup asked if whole $82,000 for the year was going to the police. It was re-iterated what all was in the budget for the Public Safety Loit funds.

As there was no further business to be conducted by the Town Council, Drew Olman made a motion to adjourn and Mark Marsee seconded that motion. The motion was put to a vote and the motion carried. The next regular meeting of the Town Council is scheduled to be held October 7, 2024, at 6:30 pm.