Town of Milan Monthly Meeting Minutes, January 14, 2019

Meeting called to order by Don Call, on Monday January 14, 2019 at 6:30 pm. All members present. All Present joined in giving the pledge of Allegiance.

Don Call being the only returning member of the previous Council, introduced the new incoming Council members and opened the floor for nominations of Council President. Floyd Fox made motion for Don Call, with Debbie Shumate seconding. All ayes. Motion passed.

Don Call made the motion for Floyd Fox as Vice President and Debbie Shumate seconded. All ayes. Motion passed.

Don Call presented plaques to out going Council members, Melissa Baker and Noel Houze, for their dedication to the community and their hard work.

Minutes of December 10, 2018 meeting were presented. There is one correction needing made to minutes. Debbie Shumate's name is spelled incorrectly. Debbie Shumate made motion to approve. Floyd Fox seconded. All ayes. Minutes approved as written.

Claims/Financials/Payroll: After review of the claims presented, motion to accept and pay claims made by Floyd Fox, seconded by Debbie Shumate. All ayes. Motion carried.

Town Manager's Report: Same presented by John Ingram, Town Manager. John informed Council about the need of an ammonia machine at the Sewer Plant. He also, asked Council to accept Chippewa Court into the Town of Milan. Lynn Fledderman informed Council they could do an oral Resolution now to accept and she would draft a document for them to sign at their convience. Floyd Fox made motion to accept Chippewa Court into the Town of Milan and Debbie Shumate seconded. All ayes. Motion passed.

Town Marshall's Report: Same presented by Phillip Wilson, Town Marshal. Marshal Wilson informed Council of the resignation of Reserve Deputy, Danny Baker. He expressed his gratitude for his 20 yrs. of service with the Milan Police Dept.

Milan Park Board Report: Same presented by Teresa Johns.

Concerns/Comments from the public:


Old/Continuing Business:

Solicitation request for the Nance Hershman Scholarship was presented to Council. John Ingram made a suggestion that for fairness, organizations should be on an alternating schedule. This met with approval of all. Don Call made a motion to allow, with Debbie Shumate seconding and waiving fees. All ayes. Motion passed.

Don Call signed for the reappointment of Jeff French to the Rising Sun Foundation. No motion needed, as this was voted on at a previous meeting.

Website for the Town was Discussed. Floyd made a suggestion that Council look into other possibilities and see what's out there before making a final decision. Melissa Baker stated that she would give an extension until the end of Feb. for the current website, which she maintains. She also, asked if it would require bids? Lynn Fledderman informed Council that they could do the Quote Method. This would require 3 quotes from 3 different people. Debbie Shumate has done some research and will report to Council at the next meeting.

Community Crossing/Sewer Televising - Don Call gave an update on the progress. John Ingram has been working on getting the information needed on the streets and sidewalks. Floyd has most of the information entered. As to the televising, The Town is in the process of working with the contractor. Lynn asked if we have an estimated cost for the televising. As of right now that is not complete.

New Business: New policies suggested from the SBOA were addressed. Lynn will look into what is needed and draft documents to cover policies.

Misc. Business: Doug Price presented to Council quotes for the ammonia machine needed. Doug recommended purchasing from Blue Book. Don Call made motion to purchase machine from Blue Book and Floyd Fox seconded. All ayes. Motion passed. Don Call signed Principle Executive Officer form presented to him by Doug Price.

Debbie Shumate made motion to adjourn. Floyd Fox seconded. All ayes. Meeting Adjourned.