Meeting called to order by Noel Houze, council President,
on Monday August 15, 2016 at 6:30 pm. All Present joined in giving the Pledge of
Minutes of July Il, 2016 were presented. There being
no addition to said minutes, Don Call made a motion to approved as written, with
Melissa Baker seconding. All ayes.
After review, motion to accept and pay claims was made by Melissa Baker, seconded
by Don Call. All ayes. Motion carried.
Town Manager's Report: Same presented by John Ingram,
Town Marshall's Report: Same presented by Phillip Wilson,
Board Report: Same presented by Cis Call and Debby Schumate. Park Board gave
insight on upcoming plans proposed for Park. These include a proposed Dog Park and
a fire ring/pit. They gave an update on the various teams and their payment of rent/lease
for the fields.
They also, gave an update on the repairs to the bathrooms
at the Park. They have begun getting estimates for the required work.
from the public:
No concerns were brought before board.
Inter-Local Agreements were signed: 2017 Ripley County
Economic Development 2017 InterLocal Agreement and the Milan/Ripley County Economic
Development Inter-local Agreement.
Expenditure to BerrVs Body Shop for work done on the
2015 Dodge Durango was approved. Melissa Baker made a motion to approve, with Don
Call seconding. All ayes.
Motion was made to approve the estimate on the 3 needed
laptop computers for the Police Dept. by Don Call, with a second by Melissa Baker.
Bicentennial Committee: Shirley Bocock spoke on behalf
of the committee about the upcoming plans and request for the Torch Parade. She
asked for various closures for roads to be used during the parade and also a request
for a temporary removal of a street sign. The street sign is in the area where a
photograph is to be taken. This photograph will include anyone from the Town and
the Torch bearers. Motion to approve was submitted by Melissa Baker, with a second
by Don Call. All ayes.
Beautification Committee: Representative was unable
to attend meeting, but, Noel Houze read a letter submitted requesting that the Committee
again be considered for funding for next year. This will offset the cost involved
for the various projects they do around town. Noel suggest that the Park Board work
with the Committee in helping to fund these projects. Debby Schumate wondered if
the Beautification Committee is no longer going to do their fund-raising event.
The Council assured that they will continue to help the Beautification Committee.
VFW Recycling: Melissa Baker discussed the removal
of the bins located at the Milan VFW.
Ordinance #06-13-16-02 (establishing a capital asset
policy) was presented for approval. Motion to approve by Don Call, with Melissa
Baker seconding. All ayes.
Ordinance #06-13-16-03 (Ordinance amending traffic
on Carr St) was presented for approval. Motion to approve by Melissa Baker, with
Don Call seconding. All ayes.
Use of the back Shelter by the Girl Scouts was approved
with fee waived for September 17, 2016. Don Call made motion, with Melissa Baker
seconding. All ayes.
Milan Summer Baseball representative presented payment
for the lease term from the years 2014, 2015 and 2016. He addressed the Council
with concerns on various lease terms, conditions, storage, tournaments and field
availability. Attorney Lynn Fledderman informed him that his concerns will have
to be brought before the Park Board as they are in charge of the Park. He offered
many changes that the Baseball Program would like to do to the Park that would be
considered improvements and was concerned about the delay in presenting to two different
Boards. Council assured him that they are willing to call a special meeting at any
time to move any decision forward. He also wanted to know who writes the grants
for projects. He was told to find someone who would be good at something like that
and that the Council would offer support.
Dustin Baylor wanted to know what they get in return
for their lease payment. John Ingram offered some suggestions such as a field use,
concession stand, electric, restrooms and mowing.
Fire Dept. pumper truck: Don Call informed the Council
that he had talked to Mike Alloway earlier and that the sale is still being discussed.
Fire Pit: Presentation given by Jacob Rohrig about
his proposed plan to build a fire ring/pit in the park for his Eagle Scout project.
He will work with the Park Board on this project. Cis Call informed the Council
that she had discussed the liability insurance with both Lynn Fledderman and Randy
Roberts. Subject to Fire Marshalls approval, they see no issue. Don Call makes a
motion to approve fire pit, subject to Park Board's approval, with Melissa Baker
seconding. All ayes.
Washington Street Project. Council is informed by John
Ingram that there are two bids submitted to complete the project. First one is by
Holman Excavating for $2860.00. Second is from C/HM Construction for 5400.00. Melissa
Baker makes motion to accept bid from Holman's, with Don Call seconding. All ayes.
2017 Budget: Melissa Baker makes a motion to submit
Budget, with Don Call seconding. All ayes.
Don Call makes a motion to adjourn with Melissa Baker